How To Organize Your Life Starting Today // Tracking Your Time #2



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Tracking Your Time

The tracking of a person’s time is an important part of finding out where their time is going. Many people don't realize the importance of this in helping them to remain as on track as they can with their organization routine. Talking to many people, they could not tell you where any of their time actually goes as they are not even concerned with keeping up with the time. If you were to take a month or even a week, you will get a real clear picture of where your time is going and how it is or is not being wasted.

There is a lot that can be found out when a person takes the time to look at their time and where all of it is going. Time that they thought was being used for one project will actually be used for something else and thus will make them unproductive.

A log of your time can assist you a great deal in helping to see the trouble spots that need to be addressed. The following tips will help you in taking those important first steps to becoming organized and a lot less stressed.

Write down everything that you do in the span of a week. This will need to be a detailed account of where your time is going and what you are doing. Write the description of the event, the time you began and then the time that you ended the task. This will give you an understanding of where task or activities are being done at the time.

Once this has been done, you will be able to make a list of the things that you need to do in order to become more organized. This will allow you great amount of information as to how you are spending your time.

Keeping a log of these activities will not be that difficult, you will just need to get some sort of journal that you can use to post the things mentioned above and keep this for a week or more to see where things are able to be improved.

Once you take assessment of this, you will have a better idea as to the direction you need to go with your organization routine. This routine will allow you to get back some of your precious time that often gets lost along the way. A true tracking of your time will reveal a lot of information that you might otherwise have not known. This will however help you down the road in getting a routine that will be of good use to you.

You may be surprised to learn just where your time is really going or how long something takes. You may notice other issues during this exercise.

For instance, when tracking your time you will be more aware of what you are doing, how long it takes and even more importantly, what interruptions and distractions you face on a daily basis. Interruptions and Distractions happen to everyone, every day – however, many of these issues are our own doing. Most of us are guilty of daydreaming, checking our social media or other websites, paying more attention to things other than the task at hand and various other ways we interrupt the task we are trying to accomplish and start doing something else instead.

So when you are making a log of all your activities and how long each took, also jot down reasons it

took longer (went online for 15 minutes, took a phone call, started a conversation with someone, took a 30-minute break, etc.). This will help you understand if you are not as organized as you need to be or if you need to work on eliminating distractions and interruptions while trying to accomplish certain tasks.

Knowing all of this information will allow you the chance to track your time and see firsthand what if any changes need to be made. While this is not an exact science, you will however need to get a basic understand of what all is involved in the process of getting organized. After you have mastered this, you will have no more issues for the most part in getting and remaining organized.

Next post from this blog series: The Daily Routine 

74 comments:

  1. Hello David,
    I used to think I am good with time, but after starting my full-time job last year, I realised how being punctual is so different from managing time. The two are very different from each other, and I am really bad with the later.

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  2. There is a lot of benefit to knowing where we spend our time. I'm a daydreamer so I need to practice focusing. I use the Pomodoro timer for writing and work. It helps me because of the eminent deadline or 'race against the clock'.

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  3. I am absolutely terrible at managing time and will, jotting things down definitely helps and I may find activities I need to cut back on

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  4. Thanks for the tips David :) working from home means I'm distracted easily so tracking my time will definitely help me to be more productive!

    Rosie | www.rosieromance.com

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  5. This is so very important. Social media is my biggest distraction and I definitely need to work on managing time for it. Thanks for the reminder!

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  6. Working at home or even at an office implies distractions but your tips are great. I found that writing down all the thing that nedd to be done during the day has helped me a lot.

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  7. This is how I track my own time because sometimes I feel so swept up in the day that it can be difficult to remember what I have and haven't done!

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  8. I find that tracking my time helps me understand and also to do better. It is almost like you are in competition with yourself to get things done more efficiently.

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  9. With work all the day it is hard for me to track my time,it is not easy to do it

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  10. lol. I am truly guilty of daydreaming and focusing on things that distract me from my goals. Like now. I should be studying and finishing my last few weeks of school. But, today I feel like, taking a break and work on my blog. ;)

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    1. It's happening to all of us sometimes.

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  11. Great tips. I never thought to note why a task took longer than expected.

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  12. Ahhh perfect article for a person like me. As an artist, I really have a hard time balancing my time for blogging, sorting photos and marketing. I've tried plotting out my schedules monthly like exercises and bills. Maybe this tip would help me be more aware and focused on the tasks I need to finish per day.

    Thanks!

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  13. All along, I thought I am one organized person. When I resigned from work last year and decided to stay at home to look after the boys, I have realized I cant keep up with my schedule. I am only at home and yet there are still plates unwashed, beds unmade, and clothes to be folded. I went back to my old routine. Make a journal. Use my planner even if I am a housewife. Now, slowly everything is becoming more organized and clear. I have learned that being at home does not mean I don't need a calendar. And thank you for this post; this will all the more help me.

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  14. Absolutely spot on. The question is, would people do it? Most of the time, a lot of people understand the need to be organized, but fail to act on it. If only they see the value of how being organized makes them more productive... :)

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  15. I have to admit, for once in my life I really don't know how to myself. What I really wanted to do and where am I now in 5 years. You know the typical questions. But I love your article this is very important. Technology gets our attention to escape from reality and social media is one of my distraction factor. But still, we people really need to start it in our own. Sabi nga " CHANGES IS WITHING OURSELVES " how would you know yourself if you really don't want to explore it.

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  16. I need to share this article with some of my employees! Time management is so important. But I do have to confess that sometimes I don't know where all my time goes either! I've tried tracking it, but then I forget to go back to writing down the times and notes. I'll have to try again!

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  17. To be honest I don't really track my time and reading this, I realized I need time management more than anyone else. I am a master procrastinator. Always leaving things for tomorrow, therefore my day ends without really finishing the tasks that matter. Thank you for some tips, I think this would really help me.

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  18. such an informative post! time management has been a big issue for me ! multi tasking with job, blog kid and more! its a lotta work! i will try out a few tips!
    Suchi

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  19. Great post here. Definitely pays a lot to be organized and not all over the place. This used to be an issue for me. It's amazing what you can accomplished if only you're more organized and focused on taking action. Thanks for sharing this.

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  20. Some great piece of information shared! I totally believe in not wasting time because it never comes back. I make my weekly and monthly calendar and strictly adhere to it!

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  21. great way to express opinion about organizing life - discussing one topic per post. I can say I am organized, my planner helps me tracking to dos, to buy, to pay. :)


    Aika Loraine | aikaloraine.com

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  22. Planning and tracking your personal time is really of importance. Time, as you know, is our precious resource. I think we need to learn to treat it as an investment. Use journals, planners, time tracker apps, etc,

    thedailywhim.com

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  23. Great post , as usual ! I read the 'first part' as well , I take my hat off , I think , you are excellent organized . Reading both of your write ups about all this actually just made me realize how blessed I am , to be finally in a situation where I can enjoy the outcome of many years hard work and organisation , managing time , scheduling tasks ! You are right , you become a lot more productive if you are properly organizing and tracking time !

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  24. I do exactly the same, I create lists and timed schedules that I need to keep to in order to get through my day. I am going to try and starting more breaks as well to increase productivity.

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  25. What I normally do to track where exactly my (and my teams') time are going is to log our activity every 20 mins. for a month. It is an annoying task, but after a month, its amazing to see (unless someone cheated) the amount of time wasted for non productive activities which we term as "break".

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  26. That`s the very first step to make one day have more than 24 hours. Keeping things and activities organised will make us, especially bloggers, more effective. And in the end, that`s what we need- make hours longer.

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  27. Thanks for the tips David! I'm distracted easily working at home. I need to try to be more productive!!

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  28. I agree with every point you have made. Distractions that made by us should be minimize. I always check my email and social media in break time, cause my interactions will not pop up if I am checking every 3 seconds. Thoughtful post.

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  29. There's not much more that excites me than organisation!

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  30. Multitasking has made time management very crucial. Great tips! These are definitely gonna help

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  31. I must admit- i cannot focus in clutter. Great tips- this will sure come in handy :)

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  32. I've never been good at time organizing, but this post helped a lot. I'll try to follow your tips. Thanks for sharing!

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  33. You're right about tracking you time but sometimes I plan and all that but I still tell myself I'll do that later today, I've time and then Bam the day is over ! I should definitely try to get better at time tracking

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  34. I've pretty much dedicated today to "clean-up" day... For my blog and the house! Thanks for sharing!

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  35. I like the color-coding. It is high time I clean my room too, thanks for helping me accomplish that. (:

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  36. Great post about organizing your life. I love utilizing a bullet journal to help me keep organized. I have daily tasks, weekly and monthly! Putting everything in there keeps me straight!

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